Three federal agencies served subpoenas on Yale the last week of June, seeking documents relating to the management of research grants.
The Department of Health and Human Services, the Department of Defense, and the National Science Foundation each requested documents concerning the allocation of research expenses, the reporting of faculty effort devoted to grants, and numerous other matters relating to grant administration.
President Richard C. Levin said: "Yale has a clear obligation to comply with all regulations pertaining to the administration of federal grants, and we will spare no effort to remedy any deficiencies in our practices." In a letter circulated June 30, he indicated that he expects faculty and staff to give top priority to any requests for information or documents. (A copy of that letter is available at https://light.its.yale.edu/messages/UnivMsgs/detail.asp?Msg=17884.)
Yale has been working to improve its grant accounting practices, noted Levin. Some accounting deficiencies, such as Yale's procedures for transferring expenditures from one grant to another, were the focus of an audit initiated last year by the Office of the Inspector General of the Department of Health and Human Services. Late last year, the University brought in the Huron Consulting Group, experts in the field, to accelerate its efforts to upgrade accounting procedures and ensure compliance with federal regulations.
Levin said: "We are determined to improve the systems and procedures used to account for expenditures on all research grants, whether they originate from the federal government or other sources. Regardless of the outcome of the current investigation, we must get all our processes right and make sure that we are good stewards of the funds entrusted to us by the federal government. We know that we have more work to do."
The three subpoenas issued are federal administrative subpoenas. A subpoena does not charge an institution or an individual with violations; it is a request for documents. Each of the three agencies involved issued a subpoena relating to a number of grants and/or contracts it had awarded to Yale over a period of years that varies from one subpoena to another, up to ten years. Over 90% of the federal grants awarded to Yale in recent years come from these three agencies: the Department of Health and Human Services, which encompasses the National Institutes of Health, the Department of Defense, and the National Science Foundation.
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