As part of an ongoing system review to enhance the University’s research administration processes, the Office of Research Administration has launched a new initiative that will replace Yale’s current paper effort reporting process with a Web-based process.

This initiative is part of a comprehensive review of policies, procedures and training designed to further enhance Yale’s compliance with sponsor and federal regulations. (See related story.)

This past spring a cross-campus team evaluated software vendors’ effort reporting products and selected MAXIMUS Inc. online effort certification system, called CERT. Based in Chicago, Illinois, MAXIMUS provides management services and software applications for higher education, specializing in meeting federal regulatory requirements including the Office of Management and Budget’s Circular A-21.

The CERT system is a secure, Web-based application for reviewing, adjusting and certifying effort on sponsored projects. It will be used by faculty, principal investigators and other officials responsible for managing personnel who are paid from sponsored projects as well as business offices responsible for the management of salaries charged to sponsored projects.

CERT’s features include: electronic modification and certification of effort; identification of awards with sponsor imposed salary rate caps, e.g., NIH, SAMSHA, AHRQ; identification of cost sharing accounts; award information to better identify projects, e.g., start and end dates, titles and sponsor; e-mail notifications; access to historical sponsored projects payroll distributions; access for business offices to review and modify payroll distributions; ability to monitor the certification process; controlled access according to role and responsibility of the user; elimination of paper; and an electronic “audit trail.”

The implementation of this Web-based system is a University effort with members across campus participating on the advisory or core team. The University research compliance officer, Alice Tangredi-Hannon, is the project owner, and Frances Dykstra is the project manager. Both will report to the community on the progress of this project.

Those with questions, comments or suggestions should contact Dykstra at frances.dykstra@yale.edu or at (203) 436-8582.

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Campus Notes

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