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February 25, 2005|Volume 33, Number 19


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Cost-saving measures net
$3.5 million in six months

Thanks to the efforts of departments campus-wide, Yale has saved about $3.5 million in new purchases in just the past six months, reports John Pepper, vice president for finance and administration.

Yale is working to achieve $25 million to $45 million in bottom-line savings over the next three to four years. "As I've indicated before, we have no greater source of bottom-line savings for the University over the next several years than in procurement," says Pepper, noting that the Procurement Department is already "tracking ahead" of its first-year goal of saving $3 million to $5 million.

"Most importantly," he adds, "the capability and foundation for continuing growth in long-term savings are strengthening. Over 100 people representing 36 departments have now received various forms of strategic sourcing training. We're seeing increasing cooperation across the University in achieving procurement savings."

Pepper noted that savings were achieved as a result of early intervention and consultation between departments, flexible requirements and campus-wide standardization. For example:

* The Department of Molecular Biophysics and Biochemistry (MB&B) contacted the Purchasing Department for assistance with a new laboratory start-up. Working with the involved faculty member prior to his arrival at Yale, savings of $30,000 were achieved.

* Several departments alerted the Purchasing Department to upcoming vehicle requirements, allowing Yale to negotiate a savings of almost $20,000 on the vehicles.

* The Child Study Center contacted the Purchasing Department for recommendations for alternate sources of equipment, thus saving about $28,000.

* MB&B and the Department of Cell Biology needed new laboratory equipment and had specific requirements, but were willing to be flexible on the supplier. This allowed the Purchasing Department to combine the volume of equipment with other orders and negotiate savings of almost $50,000.

* The Facilities Department has actively pursued standardization of specifications between Central Campus and the Medical Campus. By consolidating elevator maintenance, light bulb purchases and de-ionized water specification, among others, savings of over $900,000 were realized.

"These are just a few examples of people coming together to achieve savings and better service," said Pepper. "It will be through our joint efforts, meeting our mutual needs that we are going to achieve savings which will help allow us to carry out the programmatic improvements the University needs and do so with a balanced budget. Procurement -- and I -- encourage this continued collaboration."

Those with ideas about ways to achieve further savings are encouraged to contact John Mayes, Chris Mihok or other members of the Procurement Department.


T H I SW E E K ' SS T O R I E S

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Three students named All-USA College Academic Team

Volunteers lend support to students with special needs

Scientists cited for groundbreaking work on kidney disease

Exhibit, symposium highlight work of architect Eero Saarinen


Law School symposia to offer new views on timely topics

Researchers find missing genes of ancient organism

'Body Memories' explores breast cancer through arty

YaleGlobal Online reaching record number of readers

Neuro-oncology fellowship supports the study of brain tumors

Forlorn forecast: Spring is near, but not yet hereh

Sletcher, editor at Benjamin Franklin project, to talk about his book


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